How do I create a new email signature in Outlook?

How do I create a new email signature in Outlook?

Aimed at:  Edinburgh Napier’s staff

From within your Outlook inbox:

  • Click New Email
  • Click Signature and choose Signatures:


  • From the Signatures and Stationery screen click New:


  • Name your new signature:


  • Enter and format your text in the Edit Signature section - guidance on formatting your email signature can be found on the University Brand Hub
  • Once you have entered your signature click OK:


You can use different signatures for new messages, and for replied / forwarded messages:

  • In the Choose default signature section use the drop down menus to choose your signature for your new messages and replies / forwards as required.
  • Click OK.

Guidance for creating an email signature using Outlook on the Web can be found on the Microsoft website



There are no attachments for this article.
Related Articles RSS Feed
How do I gain access to a shared mailbox (Office 365)?
Viewed 17750 times since Mon, Feb 19, 2018
Can I use the "Delivery Delay" option when using Outlook via the VDS?
Viewed 5701 times since Thu, Jan 31, 2019
How do I turn off my Focused Inbox?
Viewed 14083 times since Thu, Aug 24, 2017
How do I update my email reply settings in Office 365?
Viewed 16961 times since Tue, Oct 31, 2017
How do I book a staff meeting room using Outlook?
Viewed 17912 times since Tue, Feb 20, 2018
How do I report suspicious email via Office 365 Outlook?
Viewed 3959 times since Mon, Sep 23, 2019
How do I access my Office 365 account via the Outlook App?
Viewed 21298 times since Tue, Aug 22, 2017
How do I add a profile photo to my Office 365 account?
Viewed 29796 times since Wed, Jan 10, 2018
How do I save / edit an email attachment?
Viewed 34146 times since Thu, Mar 10, 2016
Can I import my .pst file into my mailbox?
Viewed 16682 times since Tue, Oct 31, 2017