How do I assign permissions in SharePoint (Office 365)?
Article Number: 950 | Rating: Unrated | Last Updated: Fri, Mar 13, 2020 10:43 AM
How do I assign permissions in SharePoint (Office 365)?
Aimed at: Edinburgh Napier’s staff
This article applies to Office 365 - SharePoint.
Each teamsite user has a specific set of permissions (managed by the Site Owner / Administrator) which define the level of access they have to update the teamsite. The table below explains the standard permission groups used within the University:
| Group Name | Permissions | Permissions Defined |
| Owners | Full Control | Has full control of the site – can assign permissions, change the settings and delete content (and ultimately the site) |
| Members | Contribute | Can view, add, update and delete items on the site. The majority of users would fall into this category. |
| Visitors | Read Only | Can view only. This should be used if you want a user to be able to view the Team Site content but not make any updates. |
Site Owners can add individuals but it is easier (and recommended) that users are added to groups.
To add a user to a SharePoint group:
- Click on the Settings cog in the top right corner of the screen, and choose Site Settings:
- Choose Site Permissions:
- Click on the group name that you want to add the individual to e.g. [teamsite] Members
- Click New > Add Users
- Enter the email addresses of those you wish to assign permissions to
- If you wish to send a message you can add that in the space provided, and ensure the "Send an email invitation" checkbox is ticked (if you don't see this click on Show Options).
- Click Share. The permissions will be assigned.
Further information about SharePoint permissions can be found on the Microsoft website.
