How to Make a Booking on Resource Booker

How to Make a Booking on Resource Booker

Aimed at:  Edinburgh Napier’s staff 

To login to Resource Booker please visit:

Once you have logged in the dashboard you will see is customised to each user. This means that you will only see the resources that are available for you to book. This will include access to General Room Bookings, Open Access Computers, Library Space and, if available, Specialist Rooms or Equipment for your School.

Making a Booking

  1. To request or book a resource, click on the relevant tile you would like to make a booking for.

  2. The following screen that opens will show you a list of locations or assets sorted into groups. Below these groupings, you will find a full list of resources available for that option.

  3. To narrow down your options you can either filter using Refine Search (in this example on the right hand side) or select an individual resource on the left. Using the filters will narrow down the list of resources according to your criteria. If no resources are available, try adjusting some of your search criteria.

  4. If you would like further information about the Room or Resource, you can click on the information symbol to the right of its title.

  5. If you have used the Refine Search options you will now have a list of available resources. Click on the Resource you would like to book and this will open the booking form.

  6. If you decide to not to refine your search and select the resource you would like directly from the list, you will be presented with a calendar view. You can then search the calendar to find an available slot. Once you’ve found a suitable option, click on the available booking. This will open the booking form.

  7. To make your booking you will need to complete the form, ensuring you have filled in all of the mandatory fields.

  8. Please make sure that you have read the Edinburgh Napier Room Booking Policy, Health and Safety Guidelines and the Edinburgh Napier Privacy Statement. Links for these are below their respective radial buttons and in this article.

  9. Once you have added all of the required information, click Book.

  10. You will then see the Booking Confirmation window.

  11. If the request requires approval, it will show the message: This booking requires approval. Your request will send a notification to the relevant approver who will manage this appropriately.

  12. If your request does not require approval, it will show the message: This booking has been accepted.

  13. Click Close to complete the booking.


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