When should I use SharePoint and when should I use the Departmental Data Area (S drive)?

When should I use SharePoint and when should I use the Departmental Data Area (S drive)?

Aimed at:  Edinburgh Napier’s staff

This is a decision that should be made within each department and/or working group but as a guideline SharePoint should be used in the following circumstances:

• If you will be collaborating with others particularly if you are working with others out with your department.
• If you need to control access to particular files on an individual basis.
• If you need externals to be able to access/update files.
• If you need to keep a record of previous versions of files.
• If you require the ability to approve specific files.
• If you need to share information other than standard files (using SharePoint you can add Announcements, Events, create a list of contacts, URL links, add calendars, and much more).

Further information about your S drive can be found in the Saving Files and Data Storage Intranet page.