How do I checkout a file in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  If you require a fil... Read More

How do I link a SharePoint calendar to my Outlook client? Aimed at:  Edinburgh Napier’s staff Navigate to the SharePoint calendar that you want to link to. With the calendar displayed, click on the Calendar tab and choose Connect to Outlook: ... Read More

How do I follow sites in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  If you follow SharePoin... Read More

How long are deleted items kept in the Recycle Bin in SharePoint? Aimed at:  Edinburgh Napier’s staff In SharePoint Online, items are retained for 93 days from the time you delete them from their original location. They stay in the site Recycl... Read More

How do I upload a file to SharePoint? Aimed at:  Edinburgh Napier’s staff To upload a file to SharePoint: Access SharePoint by logging in to https://www.office.com/ and clicking SharePoint - find out how.  You can also access your SharePoint d... Read More

Can I drag and drop to save an Outlook email message in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff Yes, however this only works using a Windows 10 machine with a Microsoft Edge browser.  You can request a Windows 10 image from... Read More

How do I assign permissions in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.   Each teamsite user has a specific set of permissions (managed by the Site Owner / Administrator) whic... Read More

Why can I not view a document or other element that my co-worker can in SharePoint? Aimed at:  Edinburgh Napier’s staff You may not have the same permissions as your colleague; if you think your permissions are incorrect contact your Site Owner... Read More

How do I edit my Web Parts in SharePoint (Office 365)? Aimed at: Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.    You may need to m... Read More

How do I view my SharePoint documents or document libraries in File Explorer view (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to th... Read More

What is the file size limit on SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff The file size limit on SharePoint (Office 365) is 15GB per file.   The size limit on the previous version of SharePoint (2010) was 110MB per file.  Read More

How do I navigate SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  To navigate SharePoint: Click... Read More

How do I see a site's content in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  To view a ... Read More

Can I use Meeting Workspaces in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff Unfortunately this feature is not currently available in Office 365 SharePoint.   Read More

Can I see how my SharePoint site is being accessed (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  To see u... Read More

How do externals with a limited associate account access SharePoint? Aimed at:  Edinburgh Napier’s staff and associate staff Information Services are aware that there is an issue with SharePoint access for externals with a Limited Associate Acc... Read More

Can I share externally using SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff Yes, however users must have an Edinburgh Napier account, which would mean getting an Associate Account set up - find out more... Governance and Informat... Read More

Can I email to a library in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff Unfortunately this feature is not currently available in Office 365 SharePoint.  Read More

How do I see a site's subsites in SharePoint (Office 365)? Aimed at: Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  To view a ... Read More

How do I check versioning in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  Versioning is autom... Read More

How do I change my theme in SharePoint (Office 365)? Aimed at:  Edinburgh Napier’s staff This article applies to Office 365 - SharePoint.  For further information please visit the Staff Workplace to the Cloud Project page.  To change your theme... Read More

Can I give externals access to view / contribute to a SharePoint Team Site? Aimed at:  Edinburgh Napier’s staff Anyone with a Napier ID can access Sharepoint Online. This includes those without a Napier email address, but who do have a Napier s... Read More

How do I get my SharePoint access rights changed? Aimed at:  Edinburgh Napier’s staff To change the permissions of an existing user the site owner needs to remove them from one group and add them to another e.g. if you want to give a current co... Read More

What is a Site Owner in SharePoint? Aimed at:  Edinburgh Napier’s staff The Site Owner has full control of a team Site. The Site Owner is responsible for: Defining how the Team Site will be used Setting up and managing the Team Site and its su... Read More

Tell me about SharePoint Permissions / Access Rights Aimed at:  Edinburgh Napier’s staff Each Site user has a specific set of permissions which define the level of access they have.  The table below explains the standard permission groups used ... Read More

I get an Access Denied message when I attempt to visit a SharePoint site, what do I do? Aimed at:  Edinburgh Napier’s staff If you attempt to access a SharePoint site (SPS) and receive an “Access Denied” message you should contact the relevant ... Read More

How do I get a new SharePoint site setup? Aimed at:  Edinburgh Napier’s staff To get a new site set up contact the Site Owner of the Site in which you would like your new Site created, this would usually be your departmental Site Owner or Gover... Read More

When should I use SharePoint and when should I use the Departmental Data Area (S drive)? Aimed at:  Edinburgh Napier’s staff This is a decision that should be made within each department and/or working group but as a guideline SharePoint should... Read More